Privacy: Membership Administration

Staf is a membership organisation and we collect information about our members to make sure our membership scheme is administered properly. Our legal basis for collecting information about our members is our legitimate interests, namely the proper administration of our membership scheme.

Membership is administered through our database system, which is stored in-house and accessible only to staff members and our IT providers.

What we collect

Why

Your Name

This allows us to address you properly when we contact you. It also allows us to identify individuals within an organisation’s membership subscription.

Your Job Title

This allows us to identify information, activities and events that may be relevant to your role. It also allows us to identify if you may be able to assist with a query from another member.

Your Organisation

This allows us to monitor your organisation’s engagement with Staf. It also allows us to identify if you are covered by a membership subscription scheme.

Your Email Address

As part of your membership subscription, you will receive regular updates and newsletters from us. This also allows us to contact you regarding queries that we receive from other members, giving you the opportunity to share your knowledge and experience. We may also occasionally use your email address for conducting research around our services.

Your Phone Number

This allows us to contact you via telephone in relation to your membership subscription, relevant events and activities, in relation to queries that we have received from you or other members, and for occasionally conducting research.

Your Preferences

We keep a record of your preferences in relation to mailing lists and whether you are happy for us to share your contact details with any of our members if they request it. This helps to ensure that we comply with current data protection laws.

Your name and contact details may be passed to us from our main contact for membership (usually a manager). We will contact you within one month of receiving your details to advise that we have been given your information, why it has been given to us, and to advise you of your rights.

We may share your information without your consent with colleagues from your organisation as part of the proper administration of our membership scheme.

Retention Period

We keep information about members for 24 months after the date membership ceases, or 18 months from the date you last engage with Staf (whichever is the later date).

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